How Cenitia works
Required evidence before final DoC issuance
Supply the actual supporting records, complete evidence checks and record human review before signing. Manufacturers remain responsible for applicability, actual conformity assessment and truthful declarations.
From supporting files to an issued declaration
An incomplete or changed dossier cannot unlock a final DoC.
Step 1
Confirm product and scope
Identify the model, configuration, applicable legislation, standards and assessment route.
Step 2
Supply the required evidence
Attach the actual reports, risk records, design documentation and instructions to each checklist item.
Step 3
Run the evidence checks
Read the files, check coverage and contradictions, and verify findings with a second model and exact source quotations.
Step 4
Record human review
Check the originals, resolve ambiguities and confirm the complete scope, evidence and authority for every item.
Step 5
Check readiness and sign
Signing is unlocked only for the reviewed draft and unchanged evidence. The authorised manufacturer representative signs.
Step 6
Archive the issued declaration
Keep the signed content, PDF, issuance record and reviewed source versions. QR verification identifies the issued declaration.
Changes to the product, draft, scope or reviewed files require a new review before issuance. After signing, create a new declaration when needed; the previous issued record remains preserved.
Step 1
Map the actual product scope
Product inputs suggest legislation from a limited catalogue. Deterministic rules address radio/LVD/EMC exclusions, medical-device CRA exclusions and the machinery transition. Confirm intended use, responsible operator, target market and actual placing date. IVDR, WEEE, batteries, GPSR, common-charger and national obligations may need separate assessment. The result is preliminary, not a complete legal determination.
Step 2
Supply and check required evidence
The DoC evidence checklist is derived from the selected legislation, assessment route and applied standards. Add any product-specific requirements needed for complete coverage. Attach actual supporting files to every item. The review reads PDF or text documents, uses OCR for scans, checks model/version and assessment coverage, and independently verifies findings with a second model. Positive findings must cite exact passages from assigned files and pages. Missing, contradictory or unsupported evidence blocks issuance; a filename, draft-document count or AI score cannot unlock it.
Step 3
Draft and review
The declaration copies manufacturer-confirmed standards/specifications and performed assessment procedures. It does not invent an applied standard list. AI-assisted narrative sections use retrieved sources, a second model check and citation resolution. Their score measures grounding quality and includes model self-assessment; it is not a probability of conformity or an independent review. Every draft needs human review. Missing required sections or a failed write cannot count as a completed declaration.
Step 4
Review, sign and archive the issuance record
A competent and authorised reviewer checks the original sources and records a decision for every requirement, confirms complete scope and assessment coverage, and resolves any ambiguity. The database permits signature only when the current dossier has completed evidence checks and recorded human approval. Product, draft, scope or evidence changes invalidate readiness. The issuance record retains the approved review and immutable copies of the reviewed files. Typed, drawn or uploaded marks form a simple electronic-signature record; Cenitia does not provide QES, PAdES or PDF/A validation. Signed content and archived PDF identity are frozen; PDF export failure is reported and recoverable.
Step 5
Monitor supported sources and maintain your file
The watcher accepts validated legal-source text, rejects challenges/fetch failures and raises a review prompt for source changes. A hash change is not proof of an amendment and does not automatically update the corpus, monitor every OJ standard/national rule or reissue a signed declaration. Public QR verification establishes issuance, not product certification. Maintain required copies and availability; export documents and files before account closure. Signed-record deletion needs a specific retention/export decision.
Read the service scope and terms, data-processing information and regulatory guides. For personal data processed on customer instructions, request the applicable DPA before uploading material requiring contractual approval.
Start a product draft