Sample Declaration of Conformity — annotated walkthrough with template
An unsigned RED and RoHS declaration worksheet for a fictional radio product, with fields that require actual configuration and assessment evidence.
By Vladimír VicianUpdated
This is an unsigned worksheet for a fictional radio product. It is not a declaration issued by Cenitia, Inovasense or a customer. No product was tested or certified for this example. Replace every placeholder with supported facts and complete the applicable assessment before issuing a declaration.
Define the example scope first
Assume a radio sensor placed on the EU market in October 2026, with RED and RoHS applicable after a real scope review. RED covers its electrical safety and EMC requirements; standalone LVD and EMC are not added to the same radio equipment. A separately supplied mains adapter may require its own assessment.
Manufacturer CRA Article 14 reporting already applies to in-scope products, but the main CRA product-conformity obligations generally apply from 11 December 2027. This contemporary worksheet therefore does not pretend that an October 2026 CRA conformity assessment has been completed. For a later product, reassess CRA scope, transition, classification, requirements and declaration structure.
An unsigned declaration worksheet
Use RED Annex VI and RoHS Annex VI to check the required content. A combined declaration must satisfy the applicable structures; a fixed nine-field template is not a substitute for reading them.
| Field | Information to establish before issuance |
|---|---|
| Product identification | Actual type, model, batch or serial identification and the covered configuration |
| Manufacturer | Actual legal name and contact address; representative details where applicable |
| Responsibility statement | Declaration issued under the manufacturer's sole responsibility |
| Object and traceability | Description and any illustration needed to identify the actual radio equipment |
| Applicable legislation | Only acts established as applicable: RED 2014/53/EU and RoHS 2011/65/EU in this conditional example |
| Standards or specifications | Dated references actually applied, their scope and any partly applied provisions |
| Notified body, if applicable | Actual body, identification number, performed assessment and certificate reference |
| Additional information | Relevant configuration limits or other necessary information |
| Issue and signature | Actual place/date, authorised signatory's name/function and signature on behalf of the manufacturer |
This table is a preparation aid. It deliberately supplies no invented manufacturer, certificate, standard test result or signature. The real issued declaration must use the applicable wording and facts.
Determine the assessment route from the requirements
Under RED Article 17(2), the Article 3(1) requirements can use Annex II, III or IV. For Article 3(2) and 3(3), internal control depends on the Article 17(3) conditions; missing or partly applied harmonised standards require Annex III or IV under Article 17(4).
An EN 18031 title on a document does not establish full coverage. Check the exact OJ reference and restrictions in Decision 2025/138 and the actual product assessment. For RED, the notified-body number follows CE when the Annex IV procedure is used; type examination alone does not trigger that marking rule.
Keep specifications tied to evidence
Do not copy a list of EN 62368-1, EN 55032, EN 55035 or EN 18031 editions because another sensor listed them. Confirm each standard's scope, relevant OJ citation and the performed tests or alternative technical assessment for the final configuration. RoHS material evidence should address applicable substances, homogeneous-material limits and any justified exemption.
Keep the technical file and the declaration distinct. The declaration is the manufacturer's statement; the file explains the supporting evidence. A laboratory report for another antenna, power supply or firmware build needs a reasoned mapping before it supports the final product.
Issue and preserve the actual record
Review required languages and how the full or simplified declaration accompanies the equipment. Record the true issue date; do not backdate a document or pre-authorise unknown future firmware releases. Retain issued versions and the units they cover. Reassess significant design, software, intended-use and legislative changes.
The manufacturer remains responsible. An AI draft, QR record or worksheet completed with placeholders is not certification. See DoC 101, translation requirements and notified-body routes.
Primary references
FAQ
Frequently asked questions
Can I issue this worksheet as my declaration?
No. It contains no established product facts, performed assessment or signature. Complete the applicable declaration structure with verified facts and evidence, obtain the required review and issue the actual declaration on behalf of the manufacturer.
Should I list RED, LVD and EMC for the same radio product?
Standalone LVD and EMC do not apply to in-scope radio equipment; RED covers the relevant safety and EMC requirements. Separately supplied equipment can have its own scope. Include only legislation established as applicable to the declared product.
Must the declaration fit on one page?
No universal one-page limit applies. Use enough space to identify the product and provide the information required by every applicable declaration structure without sacrificing clarity or traceability.
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Free tools & references
- EU Directive SelectorDescribe your product and find which EU directives and regulations apply.Open tool →
- Do I need a Notified Body?Find out, per regulation, whether a Notified Body is required.Open tool →
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